RIVER PLANTATION MUNICIPAL UTILITY DISTRICT BOARD MEETING MINUTES
APRIL 24, 2003
DIRECTORS PRESENT: Max Mahaffey, T.D. Young, R.S. Harvill Jr., J.F Dillon, R.R. Smith
DIRECTORS ABSENT: None
OTHERS PRESENT: Richard Ramirez District Manager
The regular Board of Directors monthly meeting was called to order at 16:00, Max Mahaffey, President, presiding.
FIRST ORDER: CONFIRM MINUTES OF THE MARCH 27, 2003 MEETING
After review, Mr. Dillon made a motion to accept the March 27, 2003 minutes as written. Mr. Young seconded the motion. Motion passed with unanimous vote.
SECOND ORDER: COMMENTS FROM PUBLIC
THIRD ORDER: REVIEW AMENDMENT TO WATER AND SANITARY SEWER FACILITIES AGREEMENT (ORIGINAL TRI PARTY AGREEMENT) BETWEEN RIVER PLANTATION MUNICIPAL UTILITY DISTRICT ("RP") AND EAST PLANTATION UTILITY DISTRICT ("EP")
Mr. Ramirez indicated the copy of agreement amendment provided board members had been reviewed by Mr. C. C. Dippel, Our district's attorney, however there was an error in Section 7.02 Amended agreement formula for calculation of maintenance and operation expense of sewage treatment plant facilities. Board members received corrected copy and a motion was made to accept the Agreement Amendment as corrected. Subject to receiving final copy. Mr.Young motioned to accept Amended Agreement. Mr. Harvill seconded the motion which passed by unanimous vote.
FOURTH ORDER: REVIEW/SIGN AMENDMENT TO CONTRACT BY AND BETWEEN MONTGOMERY COUNTY TAX ASSESSOR-COLLECTOR AND RIVER PLANTATION MUNICIPAL UTILITY DISTRICT
Reviewed new contract received via Tax Assessor-Collector for Montgomery County, J.R. Moore Jr. for increased penalty for collection of delinquent taxes for district. Penalty raises from 15% to 20% of amount collected and costs district nothing. Motion was made by T. Young to accept and sign contract. J. Dillon seconded and vote by Board to accept was unanimous.
FIFTH ORDER: REVIEW/SIGN AMENDMENT TO CONTRACT FOR COLLECTION OF DELINQUENT TAXES WITH PERDUE, BRANDON, FIELDER,COLLINS, AND MOTT L.L.P.
Reviewed and signed contract with above firm after motion by T. Young and second by J. Dillon. Vote by Board to accept was unanimous.
SIXTH ORDER: REVIEW ADMINISTRATIVE REPORTS
A. Now calculating production costs per 1000 Gallons of water. Will break down by well next report. Cost on these reports were 30 cents per 1000 Gallons for total system.
B. Has been temporary halt on Plantation Creek project. Will resume in near future.
C. Water Well #1 is Offline for a few days. Installation of new pump in progress. Inspection of old pump pulled from well showed multiple defects and sure signs of possible near term failure. Total cost will be $29,000 at present. Board elected to vote to reconfirm installation of new pump at $29,000. Mr. Young made the motion and Mr. Dillon seconded. Board vote was unanimous.
Administrative Reports Accepted
UNFINISHED & NEW BUSINESS
SEVENTH ORDER: REHABILITATION OF WATER WELL #2 STORAGE TANK
Mr. Ramirez submitted a PROPOSAL FOR ENGINEERING SERVICES: WELL #2 GROUND STORAGE TANK REHABILITATION AEI JOB NO. 272-001 from Mr.Mark W. Adams, P.E. President of Alexander Engineering Inc. Proposal would be in at least 2 phases.
Phase #1- Fee of $10,000 would include preparation of plans and specifications, obtaining agency approval, administrate bidding process, getting approval of release of escrow funds, and other items outlined in proposal document.
Phase #2- Fee of $7000 to $8,000 for construction administration and review. Fees for this phase as needed according to their rate schedule.
Mr. Mahaffey stressed and the board concurred the absolute necessity of having and bids including adequate temporary water storage on site (ie: water bladder) during rehabilitation process. Critical for fire suppression etc.
Mr. R.R. Smith made motion to accept and sign proposal and motion seconded by T. Young. Board vote to approve was unanimous.
Other old business:
A. Robert Snipes, et al. V River Plantation MUD, et al. Cause#03-01-00372-CV TML Claim#0100077028 was discussed. Mr. C.C. Dippel is no longer involved in case. It is an Insurance Company matter being handled by The Municipal League Intergovernmental Risk Pool (TML) with $1000 deductible. We were in agreement that when R P MUD is sued; WE MUST GET IN TOUCH WITH OUR INSURANCE CARRIER (TML)
B. Board in agreement and Mr. Ramirez will request that Ginger Seyfang return as , Recorder of the minutes. Her knowledge and expertise is valuable to our meetings.
C. Mr. Young repeated the necessity for himself, Mr. Ramirez, and Ms. Seyfang to attend required investment etc school. Will get information on next nearby classes and fulfill this requirement.
D. Mr. Ramirez indicated search for missingwater continues. Found defective valves in well # 2 giving exaggerated readings on water pumped and Mr. Harvill said a water fountain in pond on hole #7 near well # 2 was water coming from Well#2 tank to keep sediment clear from tank. Search will continue including installation of 2" meter on pipe that goes across freeway to Montgomery County Golf Center.
At about 17:25 Mr. T. Young had to leave meeting
EIGHTH ORDER: TAKING MINUTES AT CLOSED MEETINGS
Taking minutes of Board Closed meetings was discussed. To be kept confidential. J. Dillon made motion to keep minute of closed sessions and Mr. Harvill seconded. Board members present vote to approve motion was unanimous.
At about 17:39 President asked for motion to adjourn meeting. Mr. J. Dillon made motion and Mr. R.R. Smith Seconded. Board members present had unanimous vote to adjourn meeting which was done by president Mr. Mahaffey
Minutes taken and prepared by Robert R. Smith, Board Secretary.
Robert R. Smith Secretary